View Payslips and Record Salary Payouts

Payslips are available from finalised or paid payroll. A salary payout records that the full staff item was settled outside Yepsta; it does not send money.

Permission required

Staff can view only their own payslips through My Payslips when linked to the correct staff profile. Team access uses separate View Other Payslips and Download Payslips permissions. View Payroll Payouts and Record Payroll Payouts are separate sensitive permissions.

View a payslip

Open Team → Payroll Reports, select a finalised or paid run, then open Payslips or the Payslip action on a staff line. Staff open My Workspace → My Payslips or the payroll history in My Financials.

The payslip can show the salary period, staff/location, basis and rate, attendance and leave summary, worked/overtime time, base pay, attendance impact, overtime, commission, other earnings, reimbursements, deductions, net payable, payout status and stable payslip number.

Use the authorised browser print action to print or save a PDF. Yepsta does not expose a public payslip link.

Record a full payout

Record Payout

1. Confirm the payroll status is Finalized Unpaid and the funds were actually paid through the business’s approved process.
2. In Staff Payout Lines, select Record Payout for the staff member.
3. Confirm Net Payable; partial payouts are not supported.
4. Select the active Payment Account.
5. Choose Bank transfer, UPI, Cheque, Cash or Other and enter the Payment Date.
6. Enter the payment reference. It is required for bank transfer, UPI and cheque.
7. Add an optional note.
8. Select Post to Accounting Lite only when the salary outflow should be recorded in Accounting Lite.
9. Select Confirm Full Payout.

A zero-pay staff item is closed without a payment transaction. The run becomes Paid only after every positive item has an active full payout and every zero-pay item is closed. Duplicate submissions are protected from creating another effective payout.

Accounting treatment

When Post to Accounting Lite is selected, Yepsta records one non-GST salary outflow linked to the payout. Salary payments do not attract GST, are not customer payments and must not appear as sales revenue.

Recording a payout does not trigger a bank transfer. The selected account and reference are evidence of an external settlement.

Troubleshooting

• Payslip not visible: confirm the run is finalised/paid, the user is linked to the correct staff profile and the relevant payslip permission is enabled.
• Record Payout unavailable: the run must be Finalized Unpaid, the item must have positive net pay and no active paid payout.
• Account not listed: it must be active, owned by the business and available to the selected location.
• Payment reference error: bank, UPI and cheque require a reference.
• Run remains Finalized: another positive staff item is unpaid or a zero-pay item is not closed.

Warning

Payslips and payout references are confidential. Do not share them outside the authorised payroll and staff self-service workflow.

Important information

Salary payout recording is evidence, not money movement. Confirm the external payment before recording it.

Related guides

• Create, Review and Finalize Payroll
• Correct or Reverse Payroll Safely
• Use Staff Self-service
• Review Payroll Reports

Last reviewed: 21 July 2026