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Run Payroll and Provide Payslips

Yepsta connects completed service attribution, commission, compensation profiles and manual adjustments into location-aware payroll runs.

Review staff performance

Section titled “Review staff performance”

Open Team → Performance Analytics. Choose the date range, location, staff and appointment status. The page can show completed services, service revenue, hours, earned commission, average value, cancellations/no-shows, service mix, monthly movement and whether attribution came from service lines or legacy records.

Use Completed when reviewing earned revenue and commission. Open the service-line drill-down before acting on a surprising total.

Manage staff leave

Section titled “Manage staff leave”

Managers and staff use My Workspace → My Leave to submit Casual, Sick, Unpaid, Emergency or Other leave with a start date, end date and optional reason. Overlapping pending or approved requests are blocked. A requester can cancel only their own pending request.

Owners can review the business queue and Approve or Reject a pending request with an optional review note. A manager sees a Team Queue only when leave approval is enabled for their role; they can review permitted staff at accessible locations, not their own request or a manager’s request.

Approved leave appears in My Schedule. Do not assume that approval has automatically corrected every existing appointment or all future bookable availability—review affected schedules and appointments.

Create a payroll run

Section titled “Create a payroll run”
Build a draft payroll
  1. Open Team → Payroll Reports and select Create Payroll Run.
  2. Enter the title, period start/end, optional location and notes.
  3. Create the run. Yepsta includes the permitted active locations in scope and blocks overlapping runs for the same location and period.
  4. Open Payout Lines and review every staff item.
  5. Compare appointment count, gross revenue, base salary, earned commission, adjustments and net payable.
  6. Correct source records or compensation setup, then choose Rebuild Run while it is still Draft.

A run can include staff with an effective salary profile, eligible commission activity, or both. Base salary is taken from the selected active profile; Yepsta does not document automatic statutory or attendance-based deductions.

Add earnings or deductions

Section titled “Add earnings or deductions”

In a draft run, open adjustments for the staff line. Add an Earning or Deduction, label, positive amount and optional note. You can edit or delete adjustments while the run remains Draft. Net payable is base salary plus earned commission and earnings, less deductions, with a minimum of zero.

Finalize and record payment

Section titled “Finalize and record payment”
Approve the payroll result
  1. Review payout lines and the Audit tab.
  2. Export the draft CSV or statement when useful for independent review.
  3. Select Finalize Run only when the figures are approved. Finalization locks included commission rows and stops draft adjustments/rebuilds.
  4. After funds have actually been paid outside Yepsta, select Mark Paid.
  5. Confirm the run shows Paid and a paid time.
  6. Provide or download the permitted payslip/statement PDF.

Mark Paid records an external payout; it does not transfer money. Staff with an email can receive a payslip notification. Linked users can also open My Workspace → My Payslips for their own available records.

Safe corrections

Section titled “Safe corrections”
  • Draft: correct the source, rebuild, and review again.
  • Finalized: do not edit underlying records to conceal the error. Stop before marking paid and follow the approved business correction process.
  • Paid: retain the run and audit history; record any later correction in a new approved period or adjustment process.

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